To this end, it may be useful to summarize some effective interventions to manage small projects. Clearly define the objectives of the project. It is necessary to define what the project will produce. Before asking the question of how to do it, it is necessary to define “what should be done”. It may seem trivial, but many projects fail because the output to be realized has not been formalized with the client. This often authorizes the client to attempt to change the objectives during the course of work, assuming that this is part of the contract. Hence disputes and inefficiencies in project management arise.
Specify the deliverables included in the project
On the one hand, it is necessary to list the products of the project and, on the other, the technical specifications to which they must submit. This requires the project manager to perform a requirements analysis together with the client. Each product of the project must be surveyed and analyzed to understand the actual expectations of the client. You must have the Excel project management templates for the best solutions for the same now.
Define the activities necessary to build each deliverable
It is a matter of understanding the work necessary to carry out what has been agreed with the client.
Even in small projects it is important that the start and end dates of each activity and the expected completion date of the project are clear. This requires analyzing the effort (man-hours) needed to build each deliverable and making a first estimate of the resources needed.
Build a work surface
Once the necessary activities and the skills of the resources that each activity will have to be identified and estimated, the project’s timetable can be developed.
Define costs and budgets based on the work plan.
Once the resources have been identified, it is necessary to formally attribute to each of them the responsibility of carrying out the portion of work in which they are involved. This is an important formal step which must ensure the commitment of the whole project team.
Outsource activities on which there are no internal skills
It may happen that the project team does not have all the skills needed to complete the work. If it is not possible to recover this gap through staff training, it is necessary to proceed to entrust single activities or an entire branch of the project in outsourcing to more qualified companies.
Track times and costs during construction
It is a question of verifying during the works that the alignment between what is planned and what is actually achieved both from a temporal and financial point of view is maintained. In small projects it is important to inform both the project team and the management of how the works are going. The aim is to be able to intervene before it is too late by intervening in time on the roles involved in the project.
Test the products delivered both from a functional and qualitative point of view. To avoid possible problems with the client, before delivering a deliverable, it is necessary to carry out the necessary tests to verify that the product meets the specifications agreed with the client.